VENDOR INFORMATION
Fort Mason Night Market
August 15, 2025, 5pm – 10pm

Welcome!

We’re so excited to have you at West Coast Craft’s Fort Mason Night Market. This guide has everything you need to prepare for the event, from logistics to safety to setup tips. It’s friendly, skimmable, and easy to follow.

ACCESSIBILITY & ACCOMODATIONS

  • West Coast Craft is committed to creating an inclusive and welcoming environment for all participants.

  • If you need any accommodations, whether physical, sensory, cognitive, or otherwise, please let us know.
    We’re happy to work with you to make sure your experience is as smooth and supportive as possible.

  • Email us at info@westcoastcraft.com, ideally at least one week before the event, and we’ll do our best to accommodate your request.

BOOTH DETAILS

  • Booth Space Size: 10’x10’

  • Booth includes only the space—no tent, tables, chairs, or electricity.

  • Stay inside your assigned footprint

  • No sharing or subleasing booths

  • Displays should be sturdy, fire-safe, and respectful to our diverse audience

  • Booth assignments will be emailed the day before the market

CANCELLATION POLICY

  • If WCC cancels (weather/safety): no refunds or credits

  • If you cancel: no refunds or credits

CHANGING AREAS & DRESSING ROOMS

There are no public dressing rooms available at the event. If you need a private space for customers to try things on, please plan to incorporate a small changing area within your booth setup.

CHECKLIST FOR SHOW DAY

  • Tent or canopy + weights (160lbs total)

  • CA Seller’s Permit

  • Fire retardancy certifications (if applicable)

  • Tables, linens, displays

  • Trash bag + small bin

  • Toolkit: hammer, zip ties, tape, scissors

  • Payment reader, phone/tablet, charger, battery pack

  • Water, snacks, self-care kit

  • Broom and dustpan

  • Mirror and changing area setup (if applicable)

CLEAN-UP: Leave No Trace

  • Please leave your booth ‘broom ready’ — clean, clear, and just as you found it

  • No dumpsters available; pack out everything

  • $250 fine for trash or items left behind

DAMAGES

Vendors are responsible for any damage to the venue or equipment. Please be respectful of the space.

ELECTRICITY

  • No electricity available

  • No generators allowed

  • Battery packs encouraged

FIRE SAFETY

  • All tents and booth structures should be flame-retardant or non-combustible

  • Bring flame treatment documentation if applicable

  • Please do not bring open flames like candles or incense

  • Cooking must be pre-approved and include a 2A10BC fire extinguisher

  • Keep all storage neatly within your booth footprint

HEALTH & SAFETY NOTE

By participating, you voluntarily assume all risks related to exposure to COVID-19. WCC cannot guarantee safety from exposure.

INTERNET ACCESS

  • No WiFi is provided

  • Bring a hotspot (especially if you use T-Mobile)

  • Solis Hotspot has worked well for some vendors: Solis Hotspot on Amazon

LIGHTING

Basic venue lighting is provided, but we recommend bringing your own for better visibility:

LOAD-IN & LOAD-OUT: How It Works

Load-In: 12:00–3:30pm

  • You won’t be able to unload directly next to your booth. Please bring a dolly or hand truck.

  • Park after unloading at Marina Green (free public lot)

Load-Out: 10:00pm–12:00am

  • Be mindful of others during setup and teardown

PARKING

Free public parking is available along the Marina Green next to Fort Mason Center.

PERMITS (Required!)

  • All vendors must bring a CA Seller’s Permit

  • Out-of-state vendors must register for a temporary permit here.
    List West Coast Craft as host: 4104 24th St #352, San Francisco, CA 94114

RESTROOMS

Restrooms are in Building B

SHOW HOURS

  • Show Hours: 5:00–10:00pm

  • Must be show-ready by 4:00pm

  • Booths must stay open for the full duration, no early departures

SPREAD THE WORD: Logos & Posters

Official posters + logos to promote the market found here!

TENTS & WEATHER PREP

  • Tents are recommended but not required

  • All tents must be weighted with 40lbs per leg (160lbs total)

  • WCC may remove unsafe or unweighted structures

  • Expect sun, wind, or fog; plan to pivot and adjust

  • WCC staff will be available to assist if needed


DIY Weight Options:

  • Sandbags, water jugs, gym weights, cinder blocks

  • Use rope, Velcro, bungees, zip ties, or heavy tape to secure

TERMS & CONDITIONS

View our full Terms & Conditions here: westcoastcraft.com/vendor-terms-and-conditions

QUESTIONS?

Email us at info@westcoastcraft.com