Event posters, logos, and other images to help you promote the show coming soon.

The Gateway Pavilion is an indoor venue on the Fort Mason Center campus. The following information pertains to your individual space within the venue.

Booth dimensions:
• 6’x10’ booths are 10’ wide and 6’ deep. 10’x10’ booths are 10’ wide and 10’ deep.
• Booths on the end of each row are considered “corner” booths and have two open sides. Mid-aisle booths have booths on either side of them.
• Shared 6’x10’ booths will have two vendors in a 6’x10’ sized booth.
• Shared 10’x10’ booths will have two vendors in a 10’x10’ sized booth.

Booth appearance:

• Booths are not piped and draped; your designated booth space will be marked on the floor. Any displays, walls, or other types of partitions that overlook a neighboring booth must be aesthetically pleasing and if necessary, finished from the backside in a neutral color, without logos or branding.
• Displays determined by WCC to not meet these standards will be removed.
• The floor is concrete. Only gaffer’s tape can be used to affix things like carpets to the flooring.

Additional booth details:
• No tables, chairs, or electricity come standard with your booth.
• Booth spaces may not be shared or subleased unless previously arranged with and approved by West Coast Craft.
• WCC does not accept booth placement requests, unless they are for accessibility accommodations or access to electricity.

Please note and adhere to your booth’s footprint and plan your displays accordingly. The WCC team and the FMC Fire Marshal will perform a walkthrough in the venue and anyone extending outside of their footprint will be asked to adjust their displays or have them moved by our team.

Booth Cancellation

WCC reserves the right to cancel the event due to unforeseen circumstances, acts of a third party, or other circumstances which may compromise the safety and well-being of staff, vendors, and attendees.

Should a vendor withdraw their participation:
• Vendors may withdraw their acceptance up to 30 days before the first day of the event weekend for a full refund (minus the $25 application fee) or return of credit to their balance.
• Vendors that have had their participation transferred from a cancelled event may only receive a credit if they withdraw their acceptance up to 30 days before the first day of the event weekend. No refunds will be issued. 
• If a vendor withdraws their acceptance within 30 days of the first day of the event weekend, no refunds will be given and no credit will be issued. Any space not claimed, occupied, or otherwise arranged with and approved by WCC in writing by 10:30am Saturday, April 12, 2025, may be reassigned without further notice and without refund.

• All fire retardancy certifications (see fire regulations section below)
• Displays, pedestals
• Tables, linens
• Fire Extinguisher
• Extra Masks, gloves, hand sanitizer, and disinfectant wipes
• Small garbage receptacle
• Wire, string, zip ties, monofilament, tapes, & tacks
• Basic toolkit: hammer, pliers, screwdrivers, utility knife
• Carpet, rugs or floor coverings
• Hand cart or dolly
• Shims for leveling displays or shelves
• Cleaners & rags
• CA Seller’s Permit
• Broom & dustpan
• Office supplies kit: pens, scissors, scotch tape, pad of paper
• Payment reader
• Tablet, phone, external battery source, & all charger cords
• Basic self-care kit: painkillers, tissues, bandages
• Water & snacks

Your booth space must be “broom ready” upon your departure from the venue at the end of the show. West Coast Craft does not have dumpster access. Plan on taking everything you came with home with you. WCC expects vendors to dispose of all trash in proper bins during the event. Vendors will be charged $250 for any trash or debris left behind.

At West Coast Craft, the safety of our vendors, attendees, and staff is our top priority. We continue to closely monitor the COVID-19 situation via trusted public health sources including the Centers for Disease Control, the California Department of Public Health, and the San Francisco Department of Public Health. WCC’s best practices and guidelines will evolve with any and all new or changing information. Please read our COVID-19 disclaimer below before attending West Coast Craft.

Vendors and attendees are asked to:
• Follow all health and safety guidelines set by WCC, Fort Mason Center, and the city of San Francisco.
• Stay home if they are sick or are exhibiting any symptom associated with COVID-19

The WCC team will:
• Ensure that vendors and attendees follow all health and safety guidelines set by WCC, Fort Mason Center, and the city of San Francisco.
• Exclude any staff who is sick or exhibiting any symptom associated with COVID-19

Masks are encouraged for all.

COVID-19 DISCLAIMER:
An inherent risk of exposure to COVID–19 exists in any public place where people are present. COVID–19 is an extremely contagious disease that can lead to severe illness and death. By participating in West Coast Craft, you voluntarily assume all risks related to exposure of COVID–19. You further acknowledge that WCC can not guarantee that you will not become infected with the COVID-19. You understand that the risk of becoming exposed to and/or infected by COVID-19 may result from the actions, omissions, or negligence of yourself and others, including, but not limited to, WCC staff, WCC vendors, and WCC attendees.

Please leave the venue and all rentals as they were found. If damage is incurred to rentals and/or the venue, the cost of the repair or replacement will be forwarded to the vendor responsible.

With the exception of vendors that applied as retailers, vendors may only sell items with their own business name. WCC is a curated show and may require the removal of any goods under a name other than that of the booth vendor.

Vendors may display their product in any way within their booth space, provided:

• Vendor’s displays are not deemed offensive by WCC.
• Vendors do not extend outside of their designated booth footprint.
• Vendor’s displays adhere to the Fort Mason Center Fire Regulations, outlined below.
• Indoor tents are not allowed and roofed structures must be approved by West Coast Craft prior to the show. Email info@westcoastcraft.com if you would like to bring a tent or roofed structure.

At its discretion, West Coast Craft may require the removal or adjustment of vendor’s displays/decoration.

You may network and advertise yourself as much as you want within your booth space, but you may not roam the event handing out promotional materials of any kind.

Electrical access does not come standard with your booth and is not available to purchase.

If your product or display requires electricity, please contact info@westcoastcraft.com before Friday, June 6, 2025.

The Gateway Pavilion has one passenger elevator located near the entrance that is 92"x65"x88". There will also be a material lift onsite for larger items only.

West Coast Craft is held in the Gateway Pavilion at Fort Mason Center, 2 Marina Blvd, San Francisco, CA.

This is an indoor venue and the event will take place rain or shine.

The Gateway Pavilion is a two-story venue. The second story can be accessed by large central staircase, a secondary staircase, and a small passenger elevator.

If it is necessary for your booth to be placed on the first floor due to accessibility accommodations or the nature of your business (e.g. you sell large furniture items), please email info@westcoastcraft.com by Friday, March 8.

Go here for pictures of the Gateway Pavilion and to explore the venue in 3D.

Please review the Fort Mason Center Fire Regulations section below for the full list of policies.

Violators will be required to comply to satisfy Fort Mason Center’s Fire Marshal. Compliance may involve display removal if displays are not treated properly and treatment certifications cannot be produced upon inquiry.

Fitting rooms will be provided, with areas on both floors. Please note that these will not be supervised, so vendors will be responsible for any items taken into them. We recommend holding on to your customer's ID and a credit card if they leave your booth with any of your items.

All cooking and food serving (including food sampling and hot coffee service) must be arranged with and approved by West Coast Craft. All outdoor generators must be approved by West Coast Craft.

11:00am - 6:00pm, Saturday, July 12.

Plan to be show ready by 10:30am.

Your booth must be open for business during all show hours. You are not permitted to leave or pack up your booth prior to the show closing.

WiFi will not be provided at this event.

You can always run your sales offline in case of an emergency.

To run offline sales with Square:
1. Tap More from the navigation bar at the bottom of your screen.
2. Tap Settings > Checkout > Offline Mode.
3. Toggle Allow Offline Mode to on.
4. Review the information and then tap Allow Offline Mode.
5. To set a limit for card transactions taken offline, enter an amount next to Per-Transaction Limit.

To run offline sales with Shopify:
If you wish to process card payments external to Shopify while your POS setup is not able to connect to the internet, you would need to process this as external debit/credit on your external card service and mark the payment as complete in your POS device.
Bear in mind that you would need to activate external debit/credit as a payment type in your POS settings (as detailed in that guide) and ensure that any payments you are accepting are fully processed by your external processor as it would be your responsibility to ensure you correctly capture funds for these orders from your customers.
These orders would then synchronize to your admin once your device connects to the internet again.

Please see the Load-in & Load-out section below for full details.

Load-in:

• Load-in begins at 7am on the Fort Mason Center campus on the day of the event.
• Please check in at the WCC Information booth upon arrival. 
• The area immediately in front of the Gateway Pavilion will be unavailable for vehicles. Plan on parking in a nearby space and using a dolly or hand truck to transport your items to your booth space. 
• Due to changes made by Fort Mason Center, once you have unloaded your vehicle, you must park outside of the FMC campus. There will be free public parking immediately outside of the campus in the lot along the Marina Green.
• WCC expects all vendors to be show ready by 10:30am.
• Please be mindful at all times of other vendors, cars, and pedestrians while loading in.

Load-out:

• No early departures prior to the show closing at 6pm are permitted.
• Load-out will begin promptly at 6pm and continue until 11pm.
• Plan on parking in a nearby space and using a dolly or hand truck to transport your items back to your vehicle.  
• Please check out at the WCC Information booth before your departure.
• Please be mindful at all times of other vendors, cars, and pedestrians while loading out.

Fort Mason Center has affordable on-site parking. There is also ample parking very near Fort Mason Center along the Marina Green and the surrounding neighborhood.

Food and beverage permits:
• West Coast Craft requires all vendors selling food and beverages to fill out food permit applications.
• All forms must be completed by 5:00pm on Friday, March 8, 2025.
• Failure to submit paperwork by this date may result in the withdrawal of your acceptance without a refund of your booth fee.

CA Seller’s Permit:
• If you are a business functioning in California, you should already have a Seller’s Permit. Please bring this documentation to West Coast Craft. You may be fined at the show if you do not have this permit should West Coast Craft have a surprise inspection from the state.
• If you are a business outside of California, you must register your business to apply for a Seller’s Permit. The permit is free, but is California’s way of collecting its sales taxes. Learn more about the permit here.
• When registering for a permit, please list West Coast Craft as the entity holding the event. The address is 4014 24th Street #352, San Francisco, CA 94114.
• WCC is required by the State of California to keep your seller’s permit number on file. Please go here to enter your seller’s permit number.
• You are responsible for collecting your own sales tax.

Booth vendors and attendees are prohibited from bringing pets into the venue. Service animals are welcome.

No tables, chairs, or electricity come standard with your booth.

Because this is a single-day event, rentals will be unavailable.

The venue is patrolled by security nightly, and general overall security will be provided for the duration of the event.

Each vendor must make their own arrangements for the safety of their goods, materials, equipment, and displays at all times (e.g. taking merchandise or other valuable items home each night). West Coast Craft, Fort Mason Center, and the security service are not responsible for the loss or damage of property.

Neither West Coast Craft nor Fort Mason Center are able to receive or hold any vendor packages or products.

Indoor tents and roofed structures are not permitted within the Gateway Pavilion.

By joining West Coast Craft as a Vendor, you agree to the Terms & Conditions listed below.

01. Contract for Space: This application for space in West Coast Craft, subsequent formal notice of assignment by West Coast Craft (hereinafter referred to as "WCC") and the full payment of booth space cost, or use of credit from a previously cancelled show, constitute a contract for the right to use Booth Space ("Space"). WCC reserves the right in its discretion to make such modification to the size or configuration of each Space as may be necessary, but any such adjustment shall be made equitably to each Vendor affected thereby.

02. Payment for Space: Payment for Space must be made by a deposit in U.S. funds for the full amount contracted for and made payable to West Coast Craft (which will be credited as payment when Space has been assigned) within 48 hours of receiving an acceptance, or acknowledgement that credit from a previously cancelled show is being used.

03. Cancellation Policy: The event will proceed regardless of weather. WCC reserves the right to cancel the event due to unforeseen circumstances, acts of a third party, or other circumstances which may compromise the safety of vendors and attendees. Should cancellation for one of these reasons occur, the event will not be rescheduled and no refunds will be issued. If a space is cancelled by a Vendor up to thirty days before the first day of the event weekend, the Vendor will receive a full refund minus the $25 application fee (if applicable). If a space is cancelled within thirty days of the first day of the event weekend, no payment or part of payment will be refunded. Any space not claimed, occupied or otherwise arranged with and approved by WCC in writing, by 9:00pm of the Friday preceding event weekend, may be reassigned without further notice and without refund.

04. Rental Space Usage: All exhibits shall conform to all fire and building codes for the City of San Francisco, the State of California and the Federal jurisdiction of the National Park Service. Exhibits and Booth Vendors shall not do anything of a nature or operation that will disturb fellow Booth Vendors right to exhibit.

05. Agreed Upon Space: All booths and combinations of booths are assigned by WCC and may be subject to change. Booths are either 10' wide x 10' deep, or 10' wide x 6' deep. Each booth will consist of an 8' high draped backing & two shared 3' high draped sides and Wi-Fi access. Electrical outlets are not an included service. Plumbing requirements must be self-supplying and contained. Custom signage and displays can be erected at Booth Vendor's expense, but cannot interfere with other Booth Vendors’ spaces.

06. Subletting Space: Vendors shall not assign or sublet its space without prior written permission of WCC. All activities, sales, or demonstrations shall be done in agreed rental space. Vendor cannot show merchandise of others than those manufactured and handled by said Vendor in the course of regular business.

07. Restrictions in Operations of Exhibits and Artwork: WCC reserves the right, in its sole discretion, to restrict any exhibit or vendor which may, because of noise, method of operation, materials, or any reason become objectionable, and also to prohibit any exhibits or vendors which, in the opinion of WCC, may distract from the general character of West Coast Craft as a whole. This right of restriction extends to persons, patrons, things, conduct, printed matter or anything of a character which WCC determines in its discretion to be objectionable either before or during the event.

08. Photography, Social Media, and Advertising: Vendor acknowledges that WCC will be engaging photographers and/or videographers at the show, and Vendor (and its employees, representatives, and contractors) may appear in show-related photographs and/or videos. If Vendor (or its employees, representatives, and contractors) or Vendor’s name, trademark, logo, products, and/or likeness appears in any show-related photographs and/or videos, Vendor hereby irrevocably grants WCC the right to post and distribute such show-related photographs and/or videos, in any format or channel now known or yet to be developed, including but not limited to social media, in sync with or compiled with other images and or audio, in connection with WCC advertising, on WCC’s website, and in connection with other marketing material. Vendor agrees that WCC’s use of such images will not violate the rights of Vendor or of any third party, including but not limited to copyright, trademark, the right of publicity, and the right of privacy.

09. Care of Building and Equipment: Vendor and its agents shall not injure, deface or damage Exhibit Area building or equipment, walls, ceilings, carpet, floors of the building, the Exhibit Area, the Space, the booths or booth equipment. If such damage appears, Vendor is liable to the owner of the property so damaged.

10. Liability: Neither WCC nor any of its officers or agents, nor any of its staff members, nor Fort Mason Center shall be responsible for the safety of the Vendor (or its employees or representatives) from injury or death, or for the safety of the property of the Vendor from theft, damage by fire, accident, or any other cause whatsoever. Each Vendor shall hold WCC, including their officers, directors, employees and agents, organizers, and Fort Mason Center (the "Indemnified Parties") harmless from any indemnity against all losses, liabilities, damages, deficiencies, taxes, costs, or expenses of any kind including interest, penalties, and reasonable attorneys' fees and disbursements incurred in investigation or defense, whether based in contract, tort, or otherwise, arising at any time and in any manner whatsoever out of or in connection with an alleged or actual act, acts, omission, or omissions by Vendor in connection with any of the business, affairs or activities that are directly or indirectly related to the subject matter of this Agreement, including the rental of Space herein. Vendors are required to provide a Certificate of Insurance carrying the following: General Liability Each Occurrence $1,000,000, Damage to rented premises $100,000, Medical Expense $5,000, Personal and Advertising Injury $1,000,000, General Aggregate $2,000,000, and Products and Completed Operations Aggregate $2,000,000.

11. Circulation and Solicitation: Distribution of circulars or promotional materials may be made only in the Space assigned to the Vendor presenting such material. Any organization or individual not assigned Space in the Exhibit Area will not be permitted to solicit business within the Exhibit Area. WCC Vendors are requested to inform WCC of their knowledge of any such occurrence.

12. Amendments and Waivers: This Agreement (consisting of these terms and conditions and the Application), formal notice of assignment of Space, and the full payment of the rental charge constitutes the entire Agreement between WCC and Vendor relating to the subject matter hereof. No term or condition may be modified except as specifically made in writing signed by the party against whom enforcement is sought. No express or implied waiver by WCC of any default hereunder shall in any way be, or be considered to be, a waiver or any future or subsequent default whether similar in kind or otherwise. If any provision of this Agreement is declared invalid by any tribunal, then such provisions shall be deemed automatically adjusted to the minimum extent necessary to conform to the requirements for validity as declared at such time and, as so adjusted, shall be deemed a provision of this Agreement, as though originally included herein. In the event that the provision invalidated is of such a nature that it cannot be adjusted, the provision shall be deemed deleted from this Agreement as though such a provision had never been included herein. In either case, the remaining provisions of this Agreement shall remain in effect.

13. Governing Law/Arbitration: This Agreement shall be governed by the laws of the State of California, applicable to agreements made and to be wholly performed therein. In the event any controversy arises between the parties to this Agreement pertaining to the subject matter hereof, the parties agree that the controversy shall be settled by arbitration in accordance with the rules of the American Arbitration Association. Such arbitration shall take place in San Francisco, California. Any award made by the arbitrator(s) shall be final and binding upon the parties hereto, and judgements thereon may be entered in any court of competent jurisdiction. The prevailing party in any such arbitration, as determined by the arbitrator(s) shall be entitled to its reasonable attorneys' fees and costs.

14. COVID-19 Protocols: Vendors will adhere to all COVID-19 safety guidelines as communicated through email, guidelines, signage, in person, and by any other means by WCC or Fort Mason Center staff. Failure to do so will result in Vendor being removed from the roster, and/or being asked to leave the event, and no refund will be issued.

15. Correspondence: By submitting an application, you agree to join the West Coast Craft mailing list and agree to receive emails from West Coast Craft. Your email address will not be sold or rented to any third parties. To unsubscribe, please write to info@westcoastcraft.com.