VENDOR INFORMATION
WCC Waves WINTER ‘25
Saturday, December 13, 2025, 11am — 6pm
Gateway Pavilion • Fort Mason Center
Welcome!
We’re so excited to have you at West Coast Craft’s Winter WCC WAVES market! This guide has everything you need to prepare for the day, from booth setup and fire safety to load-in logistics and marketing materials. It’s designed to be friendly, skimmable, and easy to follow.
IMPORTANT DATES & DEADLINES
FRIDAY, NOVEMBER 7
Food Permit Applications Due
Any booth vendor planning to serve or sample food must complete and submit their food permit forms by this date to nick@westcoastcraft.com
→ Access food permit documents here
FRIDAY, NOVEMBER 28
CA Seller’s Permits Due
WCC is required by the State of California to keep your seller’s permit number on file
→ Submit your seller’s permit here
Booth Assignments Emailed to Vendors
Final booth layout and assignments will be sent out by end of day
ACCESSIBILITY & ACCOMODATIONS
West Coast Craft is committed to creating an inclusive and welcoming environment for all participants.
If you need any accommodations, whether physical, sensory, cognitive, or otherwise, please let us know.
We’re happy to work with you to make sure your experience is as smooth and supportive as possible.Email us at info@westcoastcraft.com, ideally at least one week before the event, and we’ll do our best to accommodate your request.
BOOTH DETAILS
Booth Sizes
6’x10’ and 10’x10’ booths
Some booths are shared (two vendors in one space)
Corner booths have two open sides
What’s Provided
Booth includes just the space—no tables, chairs, electricity, or pipe and drape provided
Vendor Responsibilities
Stay inside your assigned footprint
Displays must be sturdy, fire-safe, and finished on all visible sides
Booths may not be shared or subleased without prior approval
Enclosed or roofed structures must be pre-approved by WCC
CANCELLATION POLICY
If WCC cancels: no refunds will be issued.
If you cancel:
Cancel up to 30 days before the show for a full refund (minus $25 application fee) or a credit
Within 30 days: no refunds or credit
Booths unclaimed by 9:30am on December 13 may be reassigned without refund
CHANGING AREAS & DRESSING ROOMS
Shared, unsupervised fitting rooms will be available on both floors. Vendors are responsible for any items customers take into the fitting rooms.
We recommend holding an ID or credit card for try-ons.
CHECKLIST FOR SHOW DAY
Booth display + fire certs
Tables, rugs, decor
Mirror (if applicable)
Payment reader + chargers
Toolkit, tape, zip ties
Broom & dustpan
CA Seller’s Permit
Water, snacks, hand sanitizer, self-care kit
CLEAN-UP: Leave No Trace
Please leave your booth ‘broom ready’ — clean, clear, and just as you found it
No dumpsters available; pack out everything
$250 fine for trash or items left behind
DAMAGES
Vendors are responsible for any damage to the venue or equipment. Please be respectful of the space.
ELECTRICITY
Does not come standard with your booth and is not available to purchase
If your product or display requires electricity, please contact info@westcoastcraft.com before Friday, December 5.
ELEVATOR
The Gateway Pavilion has one passenger elevator located near the entrance (92" x 65" x 88").
FIRE SAFETY
Indoor tents are not allowed
Booth materials must be flame-retardant—bring documentation if applicable
Please do not bring open flames like candles or incense
Cooking must be pre-approved and include a 2A10BC fire extinguisher
Keep all storage neatly within your booth footprint
HEALTH & SAFETY NOTE
By participating, you voluntarily assume all risks related to exposure to COVID-19. WCC cannot guarantee safety from exposure.
INTERNET ACCESS
No WiFi is provided
Bring a hotspot (especially if you use T-Mobile)
Solis Hotspot has worked well for some vendors: Solis Hotspot on Amazon
LOAD-IN & LOAD-OUT: How It Works
Friday, December 12 — Load-in from 3:00–8:00pm
Saturday, December 13 — Load-in resumes at 7:00am
Check in at the WCC Info Booth
No direct vehicle access—bring a dolly or hand truck
Load-out begins at 6:00pm (no early departures!)
Booths must be packed up by 11:00pm
Children under 16 not permitted during setup or breakdown
PARKING
Affordable on-site parking at Fort Mason
Additional free parking along the Marina Green
PERMITS (Required!)
CA Seller’s Permit
All vendors must bring a CA Seller’s Permit
Out-of-state vendors must register for a temporary permit here.
List West Coast Craft as host: 4104 24th St #352, San Francisco, CA 94114
Food & Beverage Permits
Required for all vendors sampling or selling food or drink
All necessary permitting forms can be found here
Submit by November 7 to nick@westcoastcraft.com
PETS
Booth vendors and attendees are prohibited from bringing pets into the venue. Service animals are welcome.
SHOW HOURS
Show Hours: 11:00am–6:00pm
Must be show-ready by 10:30am
Booths must stay open for the full duration, no early departures
TERMS & CONDITIONS
View our full Terms & Conditions here: westcoastcraft.com/vendor-terms-and-conditions
QUESTIONS?
Email us at info@westcoastcraft.com