VENDOR INFORMATION
Winter Walk 2025
December 13 through December 24
Mondays to Wednesdays, 11am - 7pm
Thursdays to Sundays, 11am - 9am

Welcome!

We’re so excited to have you at the 2025 Winter Walk. This guide has everything you need to prepare for the event, from logistics to safety to setup tips. It’s friendly, skimmable, and easy to follow.

ACCESSIBILITY & ACCOMODATIONS

  • West Coast Craft is committed to creating an inclusive and welcoming environment for all participants.

  • If you need any accommodations, whether physical, sensory, cognitive, or otherwise, please let us know.
    We’re happy to work with you to make sure your experience is as smooth and supportive as possible.

  • Email us at info@westcoastcraft.com, ideally at least one week before the event, and we’ll do our best to accommodate your request.

BOOTH DETAILS

  • Booth Space Size: 10’x10’

  • Booth includes tent and lighting. No tables, chairs, or electricity are available

  • Stay inside your assigned footprint

  • No sharing or subleasing booths

  • Displays should be sturdy, fire-safe, and respectful to our diverse audience

  • Booth assignments will be emailed the day before the market

CANCELLATION POLICY

  • If WCC cancels (weather/safety): no refunds or credits

  • If you cancel: no refunds or credits

CHANGING AREAS & DRESSING ROOMS

There are no public dressing rooms available at the event. If you need a private space for customers to try things on, please plan to incorporate a small changing area within your booth setup.

CHARGING STATION

There will be a charging station for devices at the information booth, to be used in case of emergencies only.

CHECKLIST FOR SHOW DAY

  • CA Seller’s Permit

  • Fire retardancy certifications (if applicable)

  • Tables, linens, displays

  • Trash bag + small bin

  • Toolkit: hammer, zip ties, tape, scissors

  • Payment reader, phone/tablet, charger, battery pack

  • Water, snacks, self-care kit

  • Broom and dustpan

  • Mirror and changing area setup (if applicable)

CLEAN-UP: Leave No Trace

  • Please leave your booth ‘broom ready’, clean, clear, and just as you found it

  • No dumpsters available; pack out everything

  • $250 fine for trash or items left behind

  • There will be a dedicated cleaning ambassador on site who can be called in case of cleaning

    issues during the event

DAMAGES

Vendors are responsible for any damage to the venue or equipment. Please be respectful of the space.

ELECTRICITY

  • No electricity available

  • No generators allowed

  • Battery packs encouraged

EMERGENCY

In an emergency, call 911 and inform the on-site coordinator immediately. Security and staff will manage crowd control and clear paths for emergency vehicles as needed.

FIRE SAFETY

  • All tents and booth structures should be flame-retardant or non-combustible

  • Bring flame treatment documentation if applicable

  • Please do not bring open flames like candles or incense

  • Cooking must be pre-approved and include a 2A10BC fire extinguisher

  • Keep all storage neatly within your booth footprint

HEALTH & SAFETY NOTE

By participating, you voluntarily assume all risks related to exposure to COVID-19. WCC cannot guarantee safety from exposure.

INFORMATION BOOTH & CONTACTS

  • Info Booth Location: Corner of Geary & Post Street-Stockton St Block

  • On-Site Coordinator: Richard – 415-637-2276

  • Backup Contact: Liza – 707-695-3834

INTERNET ACCESS

  • No WiFi is provided

  • Bring a hotspot

  • Public Xfinity Wi-Fi is available (Xfinity customers only).

  • Solis Hotspot has worked well for some vendors: Solis Hotspot on Amazon

LIGHTING

Basic venue lighting is provided, but we recommend bringing your own for better visibility:

LOAD-IN & LOAD-OUT: How It Works

Load-In: 6:00–10:00am

  • Access location:

    • Post–Geary Block: Enter via Post Street, exit via Geary Street

    • Geary–O’Farrell Block: Enter via O’Farrell Street, exit via Geary Street

    Security will have your name on the access list and move barricades during these windows

  • You will be able to unload directly next to your booth. Please bring a dolly or hand truck for load-out

  • All vehicles must be off-site by 10:30am

Load-Out: Begins 30 minutes after closing

  • Unlike load-in, you will not be able to pull in directly next to your booth space. However, there will be a loading area just around the corner on Geary St. Be sure to bring a cart or hand truck to help bring your things from your booth space to your vehicle

PARKING

Parking garage is located underneath the Union Square Plaza. You can enter on Post or Geary.

Comped parking TBD.

PERMITS (Required!)

  • All vendors must bring a CA Seller’s Permit

  • Out-of-state vendors must register for a temporary permit here.
    List West Coast Craft as host: 4104 24th St #352, San Francisco, CA 94114

RESTROOMS

Macy’s Entrance on O’Farrell St. Men’s & Women’s bathrooms on floor 3rd floor and basement near Wetzel Pretzel.

SECURITY

  • 24/7 on-site security is provided

  • Vendors are strongly encouraged to remove all merchandise and valuables daily

  • Security will monitor structures, décor, and turf, but cannot guarantee against theft

SHOW HOURS

  • Monday – Wednesday: 11:00am – 7:00pm

  • Thursday – Sunday: 11:00am – 9:00pm

  • Must be show-ready by 10:30am

  • Booths must stay open for the full duration, no early departures

SPREAD THE WORD: Logos & Posters

Official posters + logos to promote the market coming soon!

TERMS & CONDITIONS

View our full Terms & Conditions here: westcoastcraft.com/vendor-terms-and-conditions

QUESTIONS?

Email us at info@westcoastcraft.com